The onboarding experience

The onboarding strategy

Tips for a great first day

this way

Tips and tricks for onboarding

Especially as a start-up, you might not be quite used to the onboarding process at the beginning. Do you have one at all? And if not, why is it such a big deal?

New employees in particular offer you great potential to present your company well to the outside world. Everyone knows this. You've successfully completed your first day in your new job and the big round of questions starts in your private life. How was it? Did you get anything? What are they like? What's the office like?

If from the first second of the welcome to the end of the day everything fits, is structured and your newbie can start his or her first working day in high spirits, then you have done everything right and can be sure that there will be a lot of praise.

But how do you succeed in onboarding and what do you need to consider for a good onboarding strategy?

Why is structure so important in the onboarding process?

Because nothing is more stupid than being unprepared to welcome a new employee. After all, they fully expect to hear all the important information, steps and do's & don'ts from you. In addition, a structured welcome makes a good impression and conveys a feeling for your way of working.

No "first day" without a plan - otherwise disaster looms

Just as first impressions are important at interviews, they are equally important when onboarding your new employees. Therefore:

MAKE A PLAN!

So approach the matter in a structured way. It's not as complicated as you think. On this page, we give you a few tips to optimise your onboarding processes.

For you, for the recruiter, for your newcomers

Give your new employee the feeling that he or she is not alone in the forest or in your corridors. Show them that someone is responsible for them and will take them by the hand. A standardised onboarding process helps your HR department to do this. Because nothing is more stupid than starting from scratch with every new team member. With a structured onboarding process, every HR manager knows how things work.

 

  • Integrate your new employee smoothly but professionally into his new working environment and his field of activity. Always give him the opportunity to express his thoughts and opinions and make sure that he is not underchallenged but also not overchallenged.

 

  • Make sure that your employees know who is new and organise a small welcome in the lunch break, or make sure that everyone introduces themselves to the newcomer. This way, they feel immediately welcomed and are socially integrated into the team. Maybe they even meet for a cocktail or a beer after work.

 

  • Your new employees need to get to know your corporate culture. It is important that they see and understand how you organise your working day, what works and what doesn't and how openly you can talk to each other. Give them a cool feeling and maybe your new employee will already provide the first branding in their private environment.

Preparation is the be-all and end-all

Sure, you've heard that saying a hundred times, but there really is some truth in it. Because the preparation should cover from the moment the contract is signed until the first day of work. We call this the preboarding phase. In this phase of onboarding, you already have the opportunity to present yourself as an attractive company.

  • Send a small welcome gift (onboarding box, T-shirt, bag with your company logo) to your new employee before he/she leaves.
  • Remember to send all important information in advance (company brochure, rule booklet, information material).
  • A list of contact persons in the team
  • Find a first-buddy for the new guy who will accompany him from the first day in the new job
  • The supervisor should already draw up a schedule summarising the topics of acclimatisation, personal feelings and wishes, and the employer interview.
  • Prepare the workplace. This way it doesn't have to happen on the first day of work. E-mail account, phone, laptop, etc.
  • Inform colleagues about the new arrival so that everyone knows.

Use the orientation phase

Orientation please! This phase is used from the first day of work until about 3-4 months after starting the job. This phase should be all about introducing the new colleague to the existing company procedures and processes. In other words, you should have a few points on your radar.

The following would be appropriate for the first day of work:

  • Short welcome and small talk
  • Introduction of colleagues and other staff
  • Assign and introduce first buddy
  • Meeting with the superiors
  • Allocation of the workplace
  • Introduction to the work processes and activities
  • Handover of the Onboarding Boxes
  • Passwords, access cards, keys etc.

In the next few weeks:

  • Give a more detailed and greater introduction to your company's products and services
  • Initial discussion with the supervisor about previous experience and ideas
  • Arrangement of two further appointments for a conversation 

With Mijo's Onboarding Box everything becomes an unforgettable highlight

A new desk looks empty. The contents of the Employee Box make the workplace more personal in no time. You show that you care about how the new employee feels in your company.

The exclusive design of the welcome box and all contents are signs of appreciation. Since other team members use the same items, the newcomer does not feel like an outsider and can visually fit into the existing structures. Goodies in the corporate design are a good way to take away some of the natural insecurity of graduates and trainees.

On the first day of work, a high-quality box with your brand can be placed on the new member's workstation. On it, your logo and a subline welcoming your new team member.

When you open the box, a card that wishes you a great start in your new job stands out. Underneath, a high-quality glass bottle with your branding, an ecological Biros made of bamboo next to a branded notebook. An embroidered carrying case and a powerbank are also included. Your company logo on everything. Restrained but concise in design.

This makes a big impression and is guaranteed to be the topic of conversation after work. This is how Employer branding really cool implementation.

We can help you choose the right goodies, design the box and produce everything. If you don't have space for your finished boxes, we'll be happy to store them for you.